The text in the box reverts to the default message, “What’s happening today?” In the Lync main window, click the note box above your name, and then type a note, such as “Working from home” or “Working on a deadline, please IM instead of stopping by.”Ĭlick the note box above your name, and, on your keyboard, press BackSpace, and then press Enter. The note will appear with your contact card. Type a personal note, such as “Working from home,” at the top of your Lync main window, to share current details about your status. Note: If you use Outlook and you turn on the out-of-office notification, the note you write in Outlook displays in Lync as well, and a red star or asterisk (*) appears next to your presence status at bottom of your picture display area. This status may appear to contacts who are not using Lync as their instant messaging program. Lync sets this status when you log off your computer. MICROSOFT LYNC FOR MAC KEEPS CHANGING PRESENCE TO AWAY OFFLINEYou’ll appear as Offline to people whom you’ve blocked from seeing your presence. You’re not working and not available to be contacted. (To change these default values, click the Options button, click Status, and then click the arrows next to Show me as Inactive when my status has been idle for this many minutes and Show me as Away when my status has been Inactive for this many minutes.) You can also select this status from the drop-down arrow. Lync sets your status to “inactive” when your computer’s been idle for five minutes, and to “away” when your status has been inactive for five minutes. You’re logged on but your computer has been idle, or you’ve been away from your computer for a specified (set by you) period of time. You select this status from the drop-down arrow. You’re stepping away from the computer for a few moments. If you do manually set Lync to Do not disturb, it will revert back to your Outlook Calendar status in 24 hours, if you do not change your status before then. You don’t want to be disturbed and will see conversation notifications only if sent by someone in your Workgroup. Lync sets this status when it detects that you’re either sharing your screen or projecting. You’re giving a presentation and can’t be disturbed. Lync sets this status when it detects that you’re participating in a Lync conference call. You’re in a Lync conference call (a Lync Meeting with audio) and don’t want to be disturbed. Lync sets this status when it detects that you’re in a Lync Meeting or when you’re scheduled to be in a meeting according to your Outlook calendar, if you use Outlook. You’re in a meeting and don’t want to be disturbed. Lync sets this status when it detects that you’re in a Lync call. You’re in a Lync call (a two-way audio call) and don’t want to be disturbed. If you do manually set Lync to Busy, it will revert back to your Outlook Calendar status in 24 hours, if you do not change it before then. You can also select this status from the drop-down arrow. Lync sets this status when, according to your Outlook Calendar, if you use Outlook, you have an appointment. You’re busy and don’t want to be interrupted. You can also set this status when you want others to know you’re in your office even though the computer is idle. Lync sets this status when it detects you’re using your computer. Tip: The presence statuses are pre-set in Lync, which means you can’t create a custom status, but you can give your contacts more details about where you are or what you’re doing by adding a personal note. The table below describes each presence status that other people may see for you, what each status means, and which ones you can set yourself. Make sure you set your status accurately. MICROSOFT LYNC FOR MAC KEEPS CHANGING PRESENCE TO AWAY UPDATETo revert from the status you set and have Lync automatically update your status, click the status menu and then click Reset Status. Change your presence statusĬlick the status menu drop-down arrow below your name on the Lync main window, and then click the status you want to show other people. This gives people more information about what you’re up to. And, your presence can also include a personal note that appears in your Contacts list and on your contact card. When you’re in a Lync audio or video call, your presence indicator appears red, as Busy, and your status is updated to “In a call.” But you can also manually set your presence status to control how or whether you want people to get in touch with you. For example, if you have a meeting currently scheduled in Outlook, your status appears as “In a meeting” in Lync. Your status is based on your Microsoft Outlook Calendar, if you use Outlook, or your Lync activities. Presence statuses include Available, Busy, Away, and Do Not Disturb.
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